Required Affidavit Form

The EDA is requesting additional information before finalizing the review of all applications. All applicants must further certify that the information provided and submitted within this application is true and accurate.

IMPORTANT INFORMATION

This form needs to be filled out, completed, and notarized before you submit your application. You will be able to upload the completed document within the application.

This affidavit certifies that all expenses for which grant proceeds are sought are for COVID-19 related expenses, and that these expenditures have not been submitted as part of a successful grant application under the Payroll Protection Program (“PPP”) or the CARES Act.

Required W-9 Form

The EDA is requesting additional information before finalizing the review of all applications. All applicants must further certify that the information provided and submitted within this application is true and accurate.

IMPORTANT INFORMATION

In order to receive grant monies, a completed W-9 is required. If you do not have a completed W-9, you can download a form here.

Chesapeake Small Business COVID-19 Recovery Grant

Our first round of our Small Business COVID-19 Recovery Grants was such a success, that we’re rolling out a second grant! All businesses with 50 employees or less, are eligible for up to $10,000 in relief — including those that have received funding from the Paycheck Protection Program and Economic Injury Disaster Loan (EIDL). Our sole stipulation is that the grant must be used only on reimbursable business expenses dated on or after March 1, 2020. The purpose of this program is to assist for-profit businesses in Chesapeake, Virginia, that have been adversely impacted by the COVID-19 pandemic. Limited funds are available for this grant assistance program and only qualified applicants will receive funds. All applicants must submit certain financial information and all applications must be deemed complete before the Chesapeake Economic Development Authority (EDA) can fund any grant.

The EDA may also request additional information before finalizing its review. All applicants must further certify that the information provided below and submitted with this application is true and accurate. Please note that EDA funds for this program are available to the extent the EDA has authorized funding to support this program and may end the same at any time pursuant to its sole and absolute discretion. Grant awards will be based on reimbursable business expenses dated on or after March 1, 2020, for those that have met the following conditions:

  1. Have made efforts to remain open and retain employees during the COVID-19 outbreak;
  2. Must have been a registered Chesapeake business since March 1, 2019; and
  3. Are current on City of Chesapeake taxes and have registered with the Commissioner of Revenue for 2020.

Grant funds must be used for operational working capital used to sustain the business and maintain employment. The grant funds will be issued on a reimbursement basis whereby the applicant can clearly demonstrate that expenses have been paid.

Learn about eligibility, requirements, and other important details about the Chesapeake Small Business COVID-19 Recovery Grant

Frequently Asked Questions

When Can I Apply? Is there a deadline?

Open August 3 until December 30, or until funds are depleted. 

If I received PPP or CARES Act funds, am I still eligible for the Grant?

Yes you are eligible; however, do not duplicate any expenses paid for by PPP or EIDL.

Am I eligible if I am a City Employee, or related to someone who works for the City of Chesapeake?

 Yes, but you have to disclose your relationship. 

What expenses/receipts are reimbursable?

Funds may be used to reimburse the cost of business interruption caused by required closures which may include the following:

  • Fixed-cost expenses (i.e., payroll, rent/mortgage, supplies, utilities, insurance, etc.)
  • Business adaptations in response to COVID-19 (i.e., develop or expand online sales/e-commerce, delivery or take out; develop a new product line, inventory, etc.),
  • Deep cleaning services
  • PPE, protective barriers, etc.
     

When does the reimbursable expense period begin?

All expenses occurring on or after March 1st, 2020 are eligible for reimbursement.  Any expenses before March 1, 2020 are not eligible for reimbursement. 

What is an acceptable receipt?

An acceptable receipt could be the following:

  • Bank statement noting the expense occurred.
  • A canceled check 
  • A printed receipt

What is not an acceptable receipt?

The following will not be accepted as reimbursable receipts:

  • A checkbook register or checkbook carbon is not acceptable.  Documentation indicating the check has cleared the bank should be provided
  • A signed lease/mortgage document 
  • A list of expenses (in spreadsheet format, or word document) 

Why do I need to submit a W-9 form?

In order to receive any Grant monies, a W-9 Form is required.  By submitting a completed W-9 Form, we are able to award Grant monies quicker. 

I have completed the application; however, it will not allow me to submit.

  1. Check and make sure you are using a compatible browser.  Utilize Google Chrome, Mozilla Firefox, or Safari (for Apple computers).  Internet Explorer is not compatible.
  2. Check and be sure that you have completed all the Required (*) fields; including uploading documents such as the Affidavit, W-9 Form, etc.
  3. Check your network settings.  Depending on security settings, you may need to switch to a different network in order to submit your application.

I forgot to attach a document. How can I include it with my already submitted application?

Unfortunately, once you have submitted your application we are not able to make any subsequent additions to the application.

Please ensure that you have all documents, receipts, etc. finalized before submitting the application.

Recovery Grant Application Round 2

This application is not compatible with Internet Explorer. 

Please utilize Google Chrome, Mozilla Firefox, Microsoft Edge, or Safari (for Apple products)

  • Before starting the application, please ensure that you have filled out the required Affidavit form and it has been signed by a public notary. Download the affidavit here. Please also have a completed W-9 form. Download the W-9 here. In addition to the notarized affidavit and W-9, it is recommended to have the following items before beginning the application: DD-214 (to verify veteran status, if applicable), ownership documentation (if needed), reimbursable receipts, 2019 & Current YTD financial statements (P/L & Balance Sheets), and your Federal Payroll Tax Form (January-March, 31, 2020). For efficient processing, please upload all documents as PDFs. If you have any missing documents, you may save your application and continue at a later time.

  • INFORMATION AND DOCUMENTATION (* indicates required field)

  • OWNERSHIP INFORMATION

    Complete this section for each person who has 20% or more ownership interest in the business.
  • Drop files here or
  • APPLICANT QUALIFICATION QUESTIONNAIRE

    Program eligibility is limited to those businesses which meet the following qualifications.
  • Litigation Disclosure:

  • Notary is Required for the Affidavit!

  • This affidavit certifies that all expenses for which grant proceeds are sought are related to COVID-19 related expenses, and that these expenditures have not been submitted as part of a successful grant application under the Payroll Protection Program (“PPP”) or the CARES Act.
  • Proposed Use of Grant Funds (Reimbursable Expenditures)

  • Drop files here or
  • ADDITIONAL INFORMATION REQUIRED

  • For quicker processing, please ensure that your uploaded documents are not password protected.

  • Drop files here or
  • Drop files here or
  • Drop files here or
  • In order to receive grant monies, a completed W-9 is required and should be uploaded here. If you do not have a completed W-9, you can download a blank form at the top of this application to complete.
  • By checking the below each applicant agrees to the following statements:

  • Non-Discrimination in Grant Awards

  • The EDA does not discriminate against faith based organizations in accordance with Code of Virginia Section 2.2-4343.1 or against any grant applicant because of race, religion, color, sex, national origin, age, disability or any other basis prohibited by state law.

  • PLEASE CHECK AND COMPLETE APPROPRIATE BOX

    Only complete sections that apply to you.
  • If you are an employee:

  • If you are related to an employee:

  • If neither apply:

  • Acknowledgement

  • I HEREBY CERTIFY AND ACKNOWLEDGE THAT I HAVE READ THIS ENTIRE APPLICATION AS COMPLETED, AND THAT EACH RESPONSE IS TRUE, COMPLETE, AND ACCURATE.