Required Affidavit Form

The EDA is requesting additional information before finalizing the review of all applications. All applicants must further certify that the information provided and submitted within this application is true and accurate.

IMPORTANT INFORMATION

This form needs to be filled out, completed, and notarized before you submit your application. You will be able to upload the completed document within the application.

This affidavit certifies that all expenses for which grant proceeds are sought are for COVID-19 related expenses, and that these expenditures have not been submitted as part of a successful grant application under the Payroll Protection Program (“PPP”) or the CARES Act.

Required W-9 Form

The EDA is requesting additional information before finalizing the review of all applications. All applicants must further certify that the information provided and submitted within this application is true and accurate.

IMPORTANT INFORMATION

In order to receive grant monies, a completed W-9 is required. If you do not have a completed W-9, you can download a form here.

Chesapeake Small Business COVID-19 Recovery Grant Information

Our first and second round of our Small Business COVID-19 Recovery Grants were such a success, that we’re rolling out a third grant! All businesses with 50 employees or less, are eligible for up to $10,000 in relief — including those that have received funding from the Paycheck Protection Program and Economic Injury Disaster Loan (EIDL). Our sole stipulation is that the grant must be used only on reimbursable business expenses dated on or after March 1, 2020. The purpose of this program is to assist for-profit businesses in Chesapeake, Virginia, that have been adversely impacted by the COVID-19 pandemic. Limited funds are available for this grant assistance program and only qualified applicants will receive funds. All applicants must submit certain financial information and all applications must be deemed complete before the Chesapeake Economic Development Authority (EDA) can fund any grant.

The EDA may also request additional information before finalizing its review. All applicants must further certify that the information provided below and submitted with this application is true and accurate. Please note that EDA funds for this program are available to the extent the EDA has authorized funding to support this program and may end the same at any time pursuant to its sole and absolute discretion. Grant awards will be based on reimbursable business expenses dated on or after March 1, 2020, for those that have met the following conditions:

  1. Have made efforts to remain open and retain employees during the COVID-19 outbreak;
  2. Must have been a registered Chesapeake business since March 1, 2019; and
  3. Are current on City of Chesapeake taxes and have registered with the Commissioner of Revenue for 2020.

Grant funds must be used for operational working capital used to sustain the business and maintain employment. The grant funds will be issued on a reimbursement basis whereby the applicant can clearly demonstrate that expenses have been paid.

Before you begin the Application Process, make sure you have the following:

  • Required Affidavit form

  • Required W-9 form

  • 2019 company tax returns and most recent interim company prepared financial statements

  • 941 Payroll forms for the quarters ending March and June 2020

  • Copies of all eligible receipts in excess of $10,000

Frequently Asked Questions

When Can I Apply? Is there a deadline?

The application is set to begin on February 1, 2021.

The deadline to submit your application is Friday, March 5, 2021 at 5:00pm (EST)

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If I received PPP or CARES Act funds, am I still eligible for the Grant?

Yes you are eligible; however, do not duplicate any expenses paid for by PPP or EIDL.

My business received a grant award from a previous round of funding. Can I apply again?

No, if your business received a grant award from a previous round of funding, then you are not eligible for an additional grant.

Am I eligible if I am a City Employee, or related to someone who works for the City of Chesapeake?

 Yes, but you have to disclose your relationship. 

What expenses/receipts are reimbursable?

Funds may be used to reimburse the cost of business interruption caused by required closures which may include the following:

  • Fixed-cost expenses (i.e., payroll, rent/mortgage, supplies, utilities, insurance, etc.)
  • Business adaptations in response to COVID-19 (i.e., develop or expand online sales/e-commerce, delivery or take out; develop a new product line, inventory, etc.),
  • Deep cleaning services
  • PPE, protective barriers, etc.
     

When does the reimbursable expense period begin?

All expenses occurring on or after March 1st, 2020 are eligible for reimbursement.  Any expenses before March 1, 2020 are not eligible for reimbursement. 

What is an acceptable receipt?

An acceptable receipt could be the following:

  • Bank statement noting the expense occurred.
  • A canceled check 
  • A printed receipt

What is not an acceptable receipt?

The following will not be accepted as reimbursable receipts:

  • A checkbook register or checkbook carbon is not acceptable.  Documentation indicating the check has cleared the bank should be provided
  • A signed lease/mortgage document
  • A list of expenses (in spreadsheet format, or word document)
  • An Invoice

Why do I need to submit a W-9 form?

In order to receive any Grant monies, a W-9 Form is required.  By submitting a completed W-9 Form, we are able to award Grant monies quicker. 

I have completed the application; however, it will not allow me to submit.

  1. Check and make sure you are using a compatible browser.  Utilize Google Chrome, Mozilla Firefox, or Safari (for Apple computers).  Internet Explorer is not compatible.
  2. Check and be sure that you have completed all the Required (*) fields; including uploading documents such as the Affidavit, W-9 Form, etc.
  3. Check your network settings.  Depending on security settings, you may need to switch to a different network in order to submit your application.

I forgot to attach a document. How can I include it with my already submitted application?

Unfortunately, once you have submitted your application we are not able to make any subsequent additions to the application.

Please ensure that you have all documents, receipts, etc. finalized before submitting the application.

Additional Information

Learn about eligibility, requirements, and other important details about the Chesapeake Small Business COVID-19 Recovery Grant